Administrative Assistant Instructional Resources Technology

La Joya Independent School District (TX)•La Joya, TX

33d

About The Position

To assist and promote La Joya ISO in implementing a rigorous curriculum/instructional program that supports student success and achievement. Assist the Instructional Resources & Technology Director in the overall organization and operations of the Department.

Requirements

High School Diploma or GED
Secretarial Clerical Training
Three years' experience as a secretary, or five years' experience as school clerk
Knowledge of basic accounting procedures
Ability to communicate clearly in oral and written form
Ability to type 50 w.p.m. with accuracy
Effective organizational, communication, and interpersonal skills
Proficient typing, word processing, and file maintenance skills
Ability to use personal computer software to develop spreadsheets, data bases, and word processing

Responsibilities

Maintain proper documentation for processing of all purchase orders for payment approval.
Keep ledger for purchase order numbers bought and date off issuance.
Obtain, gather, and organize pertinent data as needed.
Maintain a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
Place and receive telephone calls, and record messages.
Order and maintain supplies as needed by the department.
Perform any bookkeeping tasks associated with the specific position.
Maintain a schedule of appointments and make arrangements for conferences and interviews.
Maintain a schedule of meetings and in-services.
Order and pick up materials and food supplies needed and deliver them to meeting site.
Collect and process travel requests and travel reimbursements, and make travel arrangements for out-of-district conferences for department staff as appropriate.
Welcome visitors and arrange for their comfort.
Perform other duties as assigned by Director.