Administrative Assistant in Purchasing

Penn United Technologies, Inc.•Jefferson Township, PA

8d•Onsite

About The Position

Administrative Assistant in Purchasing Penn United Technologies, Inc. is now accepting applications for a full-time Administrative Assistant I to provide daily administrative and customer services support in our busy Purchasing team. In this role, you would help to ensure the smooth operations and efficient workflow within the Purchasing team.

Requirements

Strong typing and data entry skills
High degree of accuracy, attention to detail and deadlines
Proficient with Microsoft Office, Outlook, internet navigation and able to quickly learn and use required computer software
Able to follow directions, complete tasks
Committed to team development, and exceptional customer service
Excellent organization skills, self-motivated, and able to effectively manage multiple tasks
Strong ability to professionally communicate using both verbal and written skills
High school diploma or equivalent is required

Nice To Haves

Prior administrative experience in a manufacturing setting is preferred

Responsibilities

Provide support services and documentation for jobs from request-for-quote and order entry to shipping, invoicing and receivable follow up
Assist in coordinating the proper flow of work and ensure that all necessary paperwork accompanies each job (order entry, work orders, blueprint, shipping data, etc.)
Assist with inventory management, control stocking supplies
Prepare and submit purchase requisitions
Perform order entry and contract review
Communicate with vendors and customers via email
Prepare and submit shipments to shipping department
Track jobs from order entry to completion, providing related control, follow-up and trouble-shooting
Ensure the proper handling of outgoing packaging slips, mail, invoices, receipts, packages and other correspondence related to business activities
Copy and compile data, maintain and file records and reports
Assist with quality to ensure and document that Quality Management System requirements are met

Benefits

COMPETITIVE STARTING WAGE WITH THE OPPORTUNITY FOR TWO PAY INCREASES IN THE FIRST YEAR
HEALTH BENEFITS
Medical, dental, vision, Rx insurance that starts the first day
Flexible Spending Account (FSA)
Employee Assistance Program (EAP)
Hearing Aid Coverage
RETIREMENT
ESOP : 5% Company paid contribution to our Employee Stock Ownership Plan
401K: 3% Company paid contribution
401K: 50% Company paid match up to the first 6% you contribute
MONTHLY PROFIT-SHARING PROGRAM
WORK / LIFE BALANCE - Paid Time Away from Work
15 Days Paid Time Off (PTO) your first year
9 Paid Holidays
OTHER INSURANCE COVERAGE
Group Term Life
Short Term Disability (after 90 days)
Long Term Disability (after 6 months)
Voluntary Benefit package
ADDITIONAL BENEFITS
Tuition Reimbursement
On-site cafeteria
Years of Service Recognition awards