Administrative Assistant III

Victoria City Of • Victoria, TX

388d • $35,000 - $141,440 • Onsite

About The Position

The Administrative Assistant III position at the City of Victoria involves performing advanced administrative duties to support the Library Director's office. The role emphasizes customer service, confidentiality, and collaboration within a team environment. The successful candidate will be responsible for various administrative tasks, including customer service, timekeeping, meeting coordination, and maintaining departmental records.

Requirements

• High school diploma or GED required.
• One to three years of office experience required.
• SAP experience preferred, but equivalent combinations of experience and education will be considered.
• Valid Texas Driver's license with a driving record that meets City guidelines.

Nice To Haves

• Experience with Microsoft Office applications including Word, Excel, and Outlook.
• Skill in typing and word processing.
• Ability to maintain confidentiality and multi-task in a fast-paced environment.

Responsibilities

• Upholds the vision, core values, and communication agreements of Victoria Public Library with an emphasis on customer service and confidentiality.
• Provides frontline customer service in the Library Director's Office, serving as the primary receptionist and directing customers appropriately.
• Performs administrative duties to ensure the efficient operation of the Library Director's office.
• Serves as the library's departmental timekeeper.
• Maintains the meeting room booking calendar and provides forms for room reservations and donations.
• Inputs work orders and performs property and equipment inventories.
• Assists with the Library Advisory Board by setting up rooms for meetings, handling correspondence, and taking meeting minutes.
• Works closely with the Friends of Victoria Public Library to maintain membership records and prepare for book sales.
• Maintains and acquires supplies for the department.
• Assists the department in maintaining proper paperwork for Human Resources regarding personnel changes and supports new employees with orientation items.
• Regular attendance at work and punctuality are required.
• Performs all other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Petroleum and Coal Products Manufacturing
• Education Level: High school or GED