Under general direction, provides administrative support to a department Vice President or Assistant Vice President. Exercises initiative, independent judgment and discretion in screening calls, greets and escorts visitors, and corresponds to written and oral requests for information. Coordinates projects, events and/or meetings, composes and types of correspondence [confidential in nature], researches and compiles data and prepares various reports. What you will be doing: Represent the department with professional presence and a proactive approach, fostering teamwork and collaboration, while anticipating internal and external customer needs. Perform a variety of department project initiatives not limited to office tasks with an ability to multi-task effectively, supporting department leadership team in administrative details. Provide administrative support, including taking incoming phone calls, making travel arrangements and expense reports, responding to requests, completing routine purchase requests and maintaining Vice President and Assistant Vice President’s personal calendar. Participate in administrative and management staff meetings and attend other meetings and seminars; may maintain appointment schedules and arrange for meeting locations. Compile and distribute meeting minutes with strong organizational skills and ability to monitor details for future tasks to keep leadership team current on next business meeting initiatives. Coordinate the day-to-day administrative and project activities for the department; review internal procedures and recommends changes; take initiative in adapting and applying procedures to address unusual situations. Assist with special projects by researching and compiling data and preparing reports. May supervise, train, counsel and evaluate administrative staff engaged in performing a broad range of duties in support of professional staff and the department; may coordinate administrative support assignments by distributing and monitoring workflow. May participate in preparing budgets and maintaining budget accounts; ensures the maintenance of records in support of budget administration.