Administrative Assistant III - Warrants - Parole Division - Austin (720238 720267 720271 720277 720278 720328 720329 720342)

Texas Department of Criminal Justice • Austin, TX

15h

About The Position

Performs complex administrative support work. Work involves providing administrative support
including disseminating information; assisting with maintaining filing systems; preparing and editing
reports and documents; and providing guidance to others. Works under general supervision with
moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date.
• Must meet and maintain TLETS access eligibility for continued employment in position.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill in problem-solving techniques.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the electronic transmission of communications.
• Skill to review technical data and prepare technical reports.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to train others.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, constant noise, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, copier, fax machine, bar code scanner, telephone, dolly, and automobile.

Nice To Haves

• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Participates in the planning and execution of an agency program; coordinates work with departments of the agency; assists in the development of administrative and technical assistance policies and procedures; and assists in reviewing and seeking solutions to problems.
• Prepares and disseminates information concerning the Warrants Section activities and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents; and responds to inquiries regarding rules, regulations, policies, and procedures.
• Compiles and enters data, makes calculations, and prepares reports; and maintains filing, record keeping, and records management systems to include automated information systems.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Provides training and technical assistance to support staff.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED