Administrative Assistant III

Goldbelt, Inc.-posted 5 days ago
$54,000 - $59,000/Yr
Full-time • Mid Level
Onsite • Frederick, MD
101-250 employees
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Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client’s needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine. Summary: The Administrative Assistant III schedules, coordinates, and tracks various data sets and office functions correlating to medical equipment maintenance.

  • Onsite team lead responsible for day-to-day supervision of administrative team
  • Manage and track employee accountability with personnel through necessary reports
  • Develops project plans and reports and establish system for review, control, and reports for M3D leadership approval
  • Assist with the interview process for administrative vacancies
  • Responsible for providing office automation expertise, to create records, compile reports, gather, process, and analyze data
  • Provide support to M3D leadership in arranging travel and managing credit cards/expenditures
  • Gather data and perform data analysis to coordinate the impact of projects with employees and managers in all affected areas
  • Responsible for scheduling internal and external meetings, including reservation of conference space and coordination with attendees
  • Manage and maintain executive calendars
  • Prepare and confirm travel authorization letters
  • Enter, open, close, and update work order information into automated systems
  • Provide office administration support and prepare general office correspondence and personnel briefs
  • Perform other additional duties as assigned by M3D leadership as needed
  • Able to work with minimal supervision and deal directly and effectively with M3D leadership
  • Tracks tasks/events/issues to include personnel status
  • Excellent communication, business analytical, and problem-solving skills
  • Effective customer services skills
  • Ability to work cross-functionally (internally) and/or (externally)
  • Strong English language skills (both written and verbal)
  • Proficiency in using the internet
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • To perform this job successfully, an individual should have knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel
  • Minimum five (5) or more years of related experience
  • Must be able to learn and work with DMLSS and TEWLS database systems
  • Must be able to obtain and maintain a NACI Clearance
  • Travel as required. Estimated 15%
  • Experience with the Department of the Army and Department of Defense preferred
  • As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
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