Administrative Assistant III - Rehab Services - Full time - Days

Valley Health System•Utica, NY

6d•$23 - $33

About The Position

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.

Requirements

HS Diploma or equivalent
5-7 years of related experience
Proficient in Microsoft Office products and software

Nice To Haves

Specialized secretarial training

Responsibilities

Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
Record, prepare, and distribute minutes
Maintain calendar(s)
Assist employees with onboarding, training, and answer operational questions within the scope of duties
Assist with the processing of payroll, personnel action, and other human resource related forms. Ensure accurate data entry of staff related data and regulatory requirements
Perform data entry and generate reports
Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
Maintain travel records
Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
Answer phones and screen calls. Provide information independently and respond to complex questions
Greet visitors; ascertain their needs and provide information
Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
Order and maintain office and other department supplies
Answer e-mails and respond to routine correspondence
May supervise assigned staff
Perform other duties as required.