ADMINISTRATIVE ASSISTANT III - Sheriff's Office (Part-Time)

Isanti County • Cambridge, MN

2d • $26 - $27 • Onsite

About The Position

Performs administrative work preparing and processing files, assisting the public in the Sheriff’s Office, processing various permits, conducting necessary background checks, resolving suspense records, maintaining records and files, developing and implementing record procedures, monitoring the office workflow and associated deadlines, and related work as apparent or assigned. Work is performed under the supervision of the Sheriff’s Office Records Supervisor.

Requirements

• High School diploma or GED and moderate experience in oral and written communication, computer software applications and search engines, customer service, or equivalent combination of education and experience.
• Must possess and maintain a valid driver's license.
• Must meet and maintain all training and education requirements for position.
• May require possession of, or ability to obtain, specific licenses and/or certifications depending on departmental assignment.
• Knowledge of records department procedures, policies and procedures.
• Knowledge of the Criminal Justice Information Services (CJIS) reporting system.
• Knowledge of the Minnesota Government Data Practices Act.
• Knowledge of English grammar, spelling, and usage.
• Knowledge of Minnesota Data Practices Act for release of information.
• Skill in operating a variety of office equipment, including transcriber, typewriter, calculator, and computer.
• Ability to understand and follow oral and written instructions.
• Ability to make decisions in accordance with precedents and regulations and to apply these to work situations.
• Ability to organize work efficiently.
• Ability to apply and explain pertinent policies, procedures, and regulations.
• Ability to maintain records and to prepare detailed reports.
• Ability to accept responsibility, take initiative, and work independently to accomplish the goals assigned.
• Ability to provide effective, credible testimony in a court of law or other legal proceedings.
• Ability to maintain a regular and timely work attendance.

Responsibilities

• Assists public that come into the lobby at the Sheriff's Office.
• Processes permits to purchase and permits to carry for residents of Isanti County.
• Conducts required annual background checks on Permit to Carry holders in the County.
• Resolves suspense records for the County Sheriff's Office by utilizing criminal history records, court records, and in-house records.
• Prepares files for service of civil process by opening, processing, and preparing papers; enters source requesting service; enters who is to be served, and deadline, if any; collects appropriate fees and creates invoice for payment; ensures requests for service.
• Maintains Master Name Record Files by utilizing the utilities provided by the records management system.
• Crime Reporting to the BCA.
• Review and update all incidents to ensure all data is properly entered.
• Electronically submit citations to Court Administrator.
• Validate all entries to state and federal databases.
• Prepare daily reports for media and other vendors.
• Handle data requests.
• Transcribe reports and statements.
• Order office supplies.
• Performs other related duties as assigned.

Benefits

• Paid Time Off, including vacation, sick, and personal leave
• 12 paid holidays per year
• Deferred compensation plans
• Public Employee Retirement Association (PERA) contributions from both employer and employee
• Employee Assistance Program (EAP)
• Employee Wellness Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED