Administrative Assistant III - Cardiology

Washington University in St. Louis • St. Louis, MO

1d • $21 - $33 • Onsite

About The Position

Responsible for providing administrative assistance to the Director, Global Health Center (GHC). Activities include scheduling meetings, preparing confidential reports and correspondence, taking and distributing meeting notes, coordinating research-related activities between GHC faculty/staff and partners around the world. Provide administrative support and coordination for all GHC programs, including research-related activities, conferences, workshops and other activities as needed.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (3 Years)

Nice To Haves

• Adaptability
• Computer Literacy
• Confidentiality
• Financial Systems
• Human Resources (HR) Software Systems
• Independent Decision-Making
• Interpersonal Communication
• Learning Quickly
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Online Meeting Software
• Organizing
• Problem Solving
• Professional Etiquette
• Sound Judgment
• Stress Management
• Student Information Systems
• Teamwork
• Working Independently
• Workload Prioritization

Responsibilities

• Coordinate all activities related to Director, GHC research grants.
• Schedule meetings, prepare confidential reports and manage GHC files.
• Prepare travel itineraries and meeting agendas, assist with travel arrangements (i.e., flights, hotel reservations, etc).
• Prepare and submit financial travel reports for reimbursement.
• Attend GHC meetings with global partners, take notes, transcribe and distribute notes to attendees as requested; write summaries and reports of meetings.
• Assist preparing contracts, presentations, and legal documents.
• Create and prepare PowerPoint, reports, Excel financial worksheets.
• Plan, coordinate and manage events and programming for the Global Health center.
• Receive and screen telephone calls and take accurate messages.
• Respond to and resolves administrative problems, tasks, questions and inquiries on behalf of the Global Health Center.
• Maintain administrative files for the department.
• Assist with special ongoing at the request of supervisor or as they arise.
• Coordinate the Global Health Center/IPH Summer Research Program.
• Organize and maintain applicant files, respond to applicants and mentors, coordinate applicant evaluation process, manage applicant database, update alumni database, assist with onboarding process of selected participants, makes/coordinates travel for international projects, coordinate site visits and social events, assist in conducting program evaluations, prepare materials for use in the program.
• Assist with the organization of the various Global Health Center activities, conferences and lectures, including but not limited to the following: Annual Global Health and Infectious Disease Conference; Global Health Work in Progress; Seminars and other activities.
• Assist with development of the Global Health Center newsletter
• Coordinate professional activities with GHC faculty and administrative personnel
• Perform other duties as assigned

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED