(Anticipated Vacancy) Administrative Assistant III to Director of Community Programs

Cypress-Fairbanks Independent School District • Cypress, TX

3d

About The Position

Administrative Assistant III to Director of Community Programs

Requirements

• High school diploma or GED equivalent; college credits with office skills training or equivalent business school training preferred.
• Minimum of three (3) years of administrative secretarial experience; experience in public education settings preferred.
• Knowledge of school district organization, operations and administrative policies, procedures, and business practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required; Google Suite (Docs, Sheets, Slides, Forms, Classroom) Adobe, Finance Plus and eSchool Plus experience preferred.
• Effective verbal (receptive and expressive) and written communication skills, detail-oriented and ability to problem solve a wide variety of complex and confidential matters.
• Ability to prioritize, organize, multi-task numerous complex administrative activities and manage time with minimal supervision.
• Ability to work with frequent interruptions; ability to maintain emotional control under stress.

Nice To Haves

• college credits with office skills training or equivalent business school training
• experience in public education settings
• Google Suite (Docs, Sheets, Slides, Forms, Classroom) Adobe, Finance Plus and eSchool Plus experience

Responsibilities

• Prepare correspondence, forms, schedules, contracts, and reports for the Director of Community Programs.
• Manage the Community Programs department calendar and scheduling of events/meetings.
• Manage the social media sites for the department.
• Manage the email accounts for the Community Programs department, as assigned.
• Maintain physical and electronic department files.
• Assist with quotes and purchase orders for department purchases.
• Assist Community Programs employees with questions regarding policies and practices.
• Answer and respond to incoming calls, take reliable messages and route to appropriate staff; assist directly with routine inquiries.
• Must be able to meet department and district deadlines.
• Act as backup for various positions within the Community Programs department, including but not limited to, receptionist and registration clerk.
• Maintain confidentiality of information.
• Assist with special projects.
• Work as part of a team to contribute to the success of the Community Programs department.
• Provide quality customer service.
• Perform other duties as assigned by the Director of Community Programs.
• Regular and reliable attendance is an essential job function.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees