Administrative Assistant III

Universities of Wisconsin • Madison, WI

12d • $25

About The Position

Join Our Team as an Administrative Assistant III Looking for a role where your organizational skills truly make an impact? As the Administrative Assistant III in our Housing Facilities office, you’ll be the hub of communication and coordination that keeps our operations running smoothly. From supporting staff and residents to ensuring documentation is accurate and in compliance, your work directly influences service quality and resident satisfaction. This position is key to providing reliable, responsive customer service within Housing Facilities, ensuring clear communication and timely support for students, residents and contractors.

Requirements

• A minimum of 2 years of office experience providing customer service
• A valid driver’s license is required

Nice To Haves

• 3 or more years of office experience providing customer service
• Large database management experience
• Experience working in a residential setting

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• Prepares and audits complex records, edits documents, and reviews work done by others
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Train student staff in office related tasks
• Conduct building inspections.

Benefits

• competitive retirement and benefits package, including vacation, holidays, and paid time off
• Benefits information can be found at (https://hr.wisc.edu/benefits/)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED