Job 2949 Administrative Assistant III

Arizona Department of Administration • Phoenix, AZ

2d • Hybrid

About The Position

Under the general direction of the Division Director, this position provides a full range of administrative and technical support to the director of the Juvenile Justice Services Division (JJSD) and to other units as assigned. The position assists in the preparation of and coordinates the publication and distribution of annual reports; manages databases; develops PowerPoint presentations; coordinates general scheduling; drafts general correspondence and other duties as assigned. Work is generally performed independently and is reviewed by the supervisor for content and accuracy. Under the general direction of the Program Manager, this position provides primary support to the activities within assigned units.

This position will prepare, coordinate, and execute routine correspondence; coordinate and distribute monthly, quarterly, and annual budget correspondence; and assist with ordering supplies, equipment, and business cards. This position will also provide a full range of support for meeting needs as well as attend local and statewide meetings, conferences, and committees, and prepare meeting minutes.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

Requirements

• High school diploma or GED equivalent and related training or college course work and four years’ experience in an office setting.
• Thorough knowledge of Microsoft Office products including Outlook, Word, Excel, Access and PowerPoint
• Demonstrated proficiency in business writing, grammar, and punctuation skills
• Excellent communication skills
• Experience working with databases and spreadsheets
• Ability to compose letters independently from oral and written instruction and draft responses to routine inquiry
• Follow complex oral and written instructions
• Organize workload, set priorities, and carry out assigned tasks in a timely manner.

Responsibilities

• Assists in the preparation of and coordinates the publication and distribution of annual reports
• Manages databases
• Develops PowerPoint presentations
• Coordinates general scheduling
• Drafts general correspondence
• Prepares, coordinates, and executes routine correspondence
• Coordinates and distributes monthly, quarterly, and annual budget correspondence
• Assists with ordering supplies, equipment, and business cards
• Provides a full range of support for meeting needs
• Attends local and statewide meetings, conferences, and committees, and prepare meeting minutes

Benefits

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
• Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees