Administrative Assistant III, Pathology

Beth Israel Lahey Health • Boston, MA

102d

About The Position

The Administrative Assistant III will support the Pathology Department at Beth Israel Deaconess Medical Center in Boston, MA. This is a fully onsite opportunity working Monday through Friday, first shift, with flexibility on the start time. The Administrative Assistant III will liaise with external entities (patients, families, physicians, couriers, institutions) who contact the department with pathology-related requests. Responsibilities will include front desk coverage, phone support, interacting with visitors and monitoring departmental email and fax. Additionally, the incumbent will support pathologists with calendar scheduling and other tasks, ordering supplies, and potentially supporting specialized projects and tasks.

Requirements

• High School diploma or GED required.
• Associate's degree preferred.
• 3-5 years of related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications.

Responsibilities

• Answers and screens telephone calls.
• Takes accurate messages or directs the call to the appropriate person.
• Greets and directs patients/families, visitors, and staff.
• Responds to requests in a timely manner and provides clear and accurate information within the scope of knowledge and authority.
• Types correspondence, forms, reports, manuscripts, or other materials that may require complex formatting.
• Prepares documents with stylized formats, lettering, or graphics using specialized commercial software.
• Proofreads and edits materials for grammar, punctuation, and spelling.
• Schedules appointments and meetings and maintains personal calendars for manager/director(s).
• Organizes conference calls and meetings, sometimes with large numbers of participants.
• Reserves meeting locations and equipment.
• Prepares meeting agenda and other materials.
• Prepares travel arrangements as needed.
• Organizes and schedules conferences, seminars, or other department-sponsored programs or events.
• Coordinates all necessary arrangements: location, registration forms, and fees, agenda, refreshments, materials, and equipment.
• Maintains departmental files, records, and databases.
• Enters information from source documents into computer databases and/or spreadsheets.
• Compiles, prints, and distributes periodic reports, mailing labels, and other information as needed.
• Maintains department reference library of books, journals, and other materials.
• Other duties as assigned by the department.

What This Job Offers

• Job Type: Full-time
• Industry: Hospitals
• Education Level: High school or GED