Administrative Assistant III – Global Corporate & Investment Banking Technology, Anti-Money Laundering (AML) and Global Capital Markets (GCM)

Bank of America • New York, NY

125d • $24 - $50

About The Position

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Requirements

• Minimum of 5 years of administrative experience supporting executive level management.
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management.
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.
• Prior experience with handling confidential information, requiring considerable tact, diplomacy, and judgment.
• Proficiency in key applications including Outlook, Word, WebEx, Excel, PowerPoint, and SharePoint.

Nice To Haves

• Working knowledge of Concur mandatory.
• Attention to Detail – strong time management and organizational skills.
• Planning – management of the Executive’s calendar, including resolving conflicting meetings.
• Prioritization – ability to complete multiple priorities simultaneously.
• Event Planning – logistics coordination for larger gatherings, including with partners external to the bank.
• Oral / Written Communications – strong communication skills to interact with senior leadership, when communicating on the Executive’s behalf.
• Problem Solving – ability to manage or resolve situations that change rapidly.
• Adaptability.
• Collaboration.
• Customer and Client Focus.

Responsibilities

• Provide administrative support for a global technology executive, consisting of calendar management, travel booking, event planning, and other administrative functions.
• Support the Executive’s directs with questions around administrative processes.
• May also include expense processing and in-person meeting planning.
• May be privy to sensitive information requiring considerable tact, diplomacy, and judgment.
• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.

Benefits

• Industry-leading benefits.
• Access to paid time off.
• Resources and support to employees.
• Commitment to help employees through the transition period when they’re displaced as a result of a workforce reduction, realignment or similar measure.

What This Job Offers

• Job Type: Full-time