Administrative Assistant III - Full Time

Baptist Health Kentucky • Richmond, KY

79d

About The Position

Under the direction of the Executive Assistant, this individual shall serve as a receptionist for all incoming visitors to the administrative offices in addition to providing secretarial and administrative support services to the vice presidents. These responsibilities include, but are not limited to answering telephones, preparing correspondence, greeting incoming visitors, scheduling meetings, meeting room reservations, maintaining computer and paper files and conducting special projects as assigned. Both the administrative assistant and executive assistant positions will work collaboratively and each will be responsible for fulfilling the other position duties in his/her absence. This position reports directly to the Executive Assistant. Greets visitors and employees, assisting and directing, as necessary. Demonstrates a positive, engaging hospitable style. Provides administrative support for assigned Executive(s). Arranges meetings - sending electronic invitations, prepare meeting materials, reserve, and prepare meeting room, catering requests and equipment needs. Maintains calendars. Coordinates conference calls with dial-in instructions and attachments.

Requirements

• High school diploma or equivalent (college degree preferred)
• Three to five years high level administrative assistant experience
• Competence in multiple computer applications such as Word, Excel, and PowerPoint
• Experience with office equipment such as a copier and scanner
• Self-directed, able to manage time and multiple tasks/projects

Responsibilities

• Serve as a receptionist for all incoming visitors
• Provide secretarial and administrative support services to the vice presidents
• Answer telephones and prepare correspondence
• Schedule meetings and make meeting room reservations
• Maintain computer and paper files
• Conduct special projects as assigned
• Work collaboratively with the Executive Assistant
• Greets visitors and employees, assisting and directing as necessary
• Demonstrate a positive, engaging hospitable style
• Arrange meetings, sending electronic invitations and preparing meeting materials
• Coordinate conference calls with dial-in instructions and attachments

Benefits

• Tuition Assistance reimbursement program
• Company paid Maternity and Paternity leave
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED