Administrative Assistant III - Adoptions Lead Eastside

Pima County•Tucson, AZ

2d•Onsite

About The Position

Department - Pima Animal Care Center Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5838 - Administrative Assistant III Salary Grade: 4 Pay Range Hiring Range: $18.89 - $22.19 Per Hour Pay Range: $18.89 - $25.50 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 1/2/2026. Pima Animal Care Center is excited to open its first eastside adoptions center! We are looking to hire an experienced administrative lead to assist the Outcomes Manager with onsite adoptions, administrative, and customer support. Unlike other administrative positions, you will also work directly with the animals on-site. Previous animal handling is a plus. Pima Animal Care Center is open 7 days a week. All positions require the availability to work mornings, evenings, weekends, and some holidays. Shift rotations are required. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.

Requirements

Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One year with Pima County in an Administrative Assistant II position.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Completion of a rabies vaccination cycle is required within two (2) months of hire.
Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment.
Recommended boosters are required for the duration of employment, unless medically excused or physiologically unable to develop immunity.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Nice To Haves

Minimum six (6) months experience working in an animal shelter or other animal care setting.
Minimum six (6) months experience working with animal adoptions.
Minimum six (6) months working in a sales position.
Minimum six (6) months handling dogs in a shelter or other retail environment.
Bilingual (English/Spanish).

Responsibilities

Answers general procedural questions from the public concerning specialized documents
Provides detailed information in response to queries concerning unit operations
Compiles information and prepares and types a variety of documents such as correspondence, reports, and specialized file data
Reviews and sorts documents, creates new records, inputs and retrieves information using automated systems
Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges
Researches manual and automated systems to gather or verify data needed for processing activities
Creates and maintains spreadsheets and databases using packaged software
Assigns and reviews the work of staff performing typing, filing, and other routine clerical activities
Operates various office equipment such as typewriters, computer terminals, and personal computers, facsimile machines, photocopiers, and calculators
Processes claims, purchase orders, and contracts for payment to vendors and contractors, and verifies the accuracy of billing charges against ledgers, invoices, and contracts
Establishes, posts, and maintains manual and automated bookkeeping systems
Verifies fees for permits of services, receives payments, and issues receipts
Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation
Contacts debtors to collect accounts receivable and monitors payment arrangements
Coordinating paperwork for the referral, admission, transfer, or discharge of patients from a hospital unit or clinic
Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process
Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services