Administrative Assistant II

City Of Rochester • Rochester, MN

392d • $58,802 - $73,861

About The Position

The Administrative Assistant II position at the City of Rochester involves providing clerical support within the City Administration department. This role requires a blend of customer service and administrative skills, including handling complex tasks related to accounting, payroll, and data management. The Administrative Assistant II serves as a key point of contact for both internal and external customers, ensuring a positive service experience while managing various administrative duties.

Requirements

• 2 years of customer service experience.
• Knowledge of laws and regulations affecting departmental operations.
• Proficiency in data entry and management in computerized systems.
• Strong written and verbal communication skills.
• Ability to handle challenging customer interactions.

Nice To Haves

• Experience with Kronos timekeeping system.
• Familiarity with accounting and financial reporting processes.
• Ability to draft and proofread official documents.

Responsibilities

• Greet and direct internal and external customers in a welcoming manner.
• Answer incoming telephone calls and electronic communications to resolve customer needs.
• Provide support to agency leadership for written and verbal correspondence.
• Assist with drafting, preparing, and proofing Request for Council Action (RCA) forms.
• Schedule meetings, seminars, and training sessions; maintain calendar activities.
• Prepare materials, meeting agendas, legal notices, and minutes for Board and Commissions.
• Maintain inventory of office supplies and order supplies as authorized.
• Process, sort, and file correspondence and documents according to established procedures.
• Compile information and prepare special reports as requested.
• Assist in maintaining specialized computer programs/systems unique to the department.
• Process incoming and outgoing departmental mail.
• Serve as Payroll Liaison and assist teammates with timecard preparations.
• Receive and code invoices; enter payment vouchers into the accounting system.
• Manage agency cash receipts and prepare bank deposit forms.
• Prepare Purchase Orders and verify account codes.
• Assist in preparing various financial, statistical, or operational reports.

Benefits

• Competitive salary range of $28.27 - $35.51 per hour.
• Full-time position with a Monday to Friday schedule.
• Opportunities for advancement within the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Utilities
• Education Level: No Education Listed