Administrative Assistant II

Cenergy • The Woodlands, TX

355d • $40

About The Position

This opportunity is on-site and is located at 1735 Hughes Landing Boulevard, The Woodlands, TX 77380. The main functions of this position include, but are not limited to, T&E for Project Director's direct reports, on/off-boarding for new employees/contractors/secondees to the team (including identity creation, laptop requests, setting up timewriting/timekeeping, etc.), supporting the creation and maintenance of a venture calendar for in-person meetings (e.g., workshops, sponsor meetings, CoV meetings, etc.), timewriting stewardship, teambuilding coordination (party planning committee), creation/maintenance of UGs (for distribution lists/access) for the team, supporting/assisting the team with business visas for travels from the U.S. (e.g., to China), supporting/assisting the team with meeting rooms/catering/etc., handling visitor access (including parking, badging, directions, etc.), vacation stewardship (e.g., end of year carryover), and miscellaneous administrative tasks (e.g., office supplies).

Requirements

• Must have a valid driver's license
• Current state required minimum vehicle insurance coverage to drive onto Client and Company property

Responsibilities

• T&E for Project Director's direct reports
• On/off-boarding for new employees/contractors/secondees to the team
• Support the creation and maintenance of venture calendar for in-person meetings
• Timewriting stewardship
• Teambuilding coordination (party planning committee)
• Creation/maintenance of UGs for team
• Support/assist team with business visas for travels from U.S.
• Support/assist team with meeting rooms/catering/etc.
• Handle visitor access (including parking, badging, directions, etc.)
• Vacation stewardship
• Miscellaneous administrative tasks

Benefits

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Aetna Group Medical Coverage & Kaiser for California only
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Direct Deposit
• Health Savings and Flexible Spending Accounts

What This Job Offers

• Industry: Administrative and Support Services
• Number of Employees: 51-100 employees