Administrative Assistant II

TDIndustries • Dallas, TX

373d

About The Position

The position provides administrative support to nonexecutive employees or groups within the organization. The role involves using business software applications, such as word processing, presentation, and spreadsheet tools, to prepare various documents including correspondence, reports, presentations, agendas, and minutes. Responsibilities also include receiving, screening, and directing incoming calls, visitors, mail, and email, as well as maintaining files, records, calendars, and diaries. Additional tasks may involve arranging business travel, coordinating meeting arrangements, and tracking expenses.

Requirements

• High School Diploma or equivalent
• 2-5 years of experience
• Must have demonstrated proficiency with Microsoft Suite such as Outlook, Word, PowerPoint, OneNote, Excel

Responsibilities

• Performs general office duties such as maintaining inventory and ordering supplies, maintaining records and files, processing invoices, and keeping supply closets and common areas clean and organized.
• Files and retrieves documents, records, and reports. Processes documents to update and maintain files and records, including phone and address lists, distribution lists, etc.
• Greets guests in a professional, friendly, hospitable manner. Answers electronic communications and phone calls, directing calls to appropriate parties or taking messages.
• Composes, formats, and types routine correspondence.
• Receives, sorts, and forwards incoming mail. Coordinates the delivery of express mail services (FedEx, UPS, etc.).
• Puts together files for business documents for each assigned project. Assists with bid proposal books for sales and estimating. Obtains plans & specifications for jobs as requested. Assists with completing project closeout documents including O&M.
• Prepares agendas and supporting meeting handouts.
• Prepares and codes invoices, completes expense reports, letters, and other documents using word processing, spreadsheet, database, or presentation software. Assists with petty cash activity. Completes expense report preparation.
• Responsible for the function of timekeeping and system entry.
• Provides support for Partner licensing renewals, reminders of employee training, and assists with mobile device issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Miscellaneous Manufacturing
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees