Administrative Assistant II - Mary and John Charitable Foundation - Full Time (Onsite in Bedford NH)

SolutionHealth • Bedford, NH

2d • Onsite

About The Position

Under the supervision and direction of the Vice President/Chief Philanthropy Officer (Mary & John Elliot Charitable Foundation), the Administrative Assistant will support the critical administrative functions for the fundraising programs of the MJE Foundation including donation processing, constituent data entry, donor communications, administrative support for fundraising events and other critical clerical tasks to support the philanthropy program. This role will also provide administrative support for our community benefit programs.

Requirements

• Associates Degree in finance, business or related field required.
• Five to seven years of fundraising operations, finance, or project management experience required.

Responsibilities

• Manages the administrative offices for the M&J Charitable Foundation, which includes scheduling meetings, answering telephone calls, greeting visitors, opening/distributing mail, filing important documents, photocopying, and ordering supplies.
• Arranges business travel and associated accommodations and processes invoices, travel expenses and reimbursements for the M&J Charitable Foundation.
• Assists the Vice President and Chief Philanthropy Officer of the M&J Charitable Foundation with preparig and maintaining the department budgets.
• Assists with promoting special events for the Foundation (example, golf tournament, gala, garden party event and cancer walk, etc).
• Sends sponsorship invoices.
• Records event gifts and sends acknowledgement letters to donors for all special events and annual fund donors.
• Prepares and distributes CEO thank you letters to all donors at the $1,000 and above level.
• Provides administrative support for the annual appeal which includes recording and acknowledging all gifts, providing financial reports to the Vice President and Chief Philanthropy Officer (M&J Charitable Foundation) as well as staff of other departments and processing monthly payroll donations.
• Records the receipt and disbursement of individual department funds in QuickBooks. Interfacing with restricted fund accounts and in concert with the Finance Department.
• Serves as lead liaison with Finance on all Foundation gift entry, transfer, balancing, budget matters, reports and record integrity.
• Manages and executes registration, auction and checkout processes, procedures and materials for annual special events.
• Provides all administrative support to Vice President and Chief Philanthropy Officer for capital campaign program (as needed)
• Provides technical support for the VNA of Manchester and Southern NH with gift management and acknowledge and Raisers Edge support.

Benefits

• Health, dental, prescription, and vision coverage for full-time & part-time employees
• Short-term disability, long-term disability, and life insurance coverage
• Continuing Education Reimbursement Programs
• 403(b) Retirement Savings Plan
• Multiple onsite gym locations with FREE access for employees (plus yoga, personal training and more)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees