Full-time Staff: Administrative Assistant II (Lakeland Foundation)

Lakeland Community College•Ohio, IL

33d•$19 - $22•Onsite

About The Position

This position provides comprehensive administrative, clerical, and organizational support for the Lakeland Foundation and Executive Director. The Administrative Assistant plays a key role in supporting departmental operations, special events, external partnerships and memberships, and College-wide initiatives. This position contributes to fostering a welcoming environment and a strong commitment to delivering excellent service.

Requirements

Associate's degree in office administration, business, or a related field, complemented by additional professional development or training.
Demonstrate proficiency in Office365 and general office technologies.
Knowledge of modern office practices, procedures, and equipment.
Basic principles of office management.
Correct English usage.
Proper document formats.
Skills in oral and written communications.
Operating word processing equipment.
Keyboarding at 65 NWPM.
Coordinating the operations of an office and work activities of others.
Ability to work independently and apply sound judgment in decisions.
Facilitate resolution of problems and handle issues within the authority boundaries of the position.
Apply appropriate policies and procedures.
Maintain office decorum and confidentiality.
Maintain effective interpersonal working relationships.
Light - Sit sometimes, walk and stand sometimes, lift up to 25 lbs. occasionally.

Nice To Haves

Bachelor's degree in a related field. Three years of progressively responsible administrative assistant experience in higher education student services, academic affairs, or compliance.
Prior experience working in a support role of a charitable foundation.
Possession of a Notary Public Certification.
An equivalent combination of education and experience that provides the knowledge, skills and abilities is acceptable.

Responsibilities

Maintain calendar of critical activities and all meetings to apprise administrator of action needed and pertinent deadlines. Prepare agendas and materials for meetings or anticipation of project deadlines.
Coordinate timely intake and dissemination of information from reporting departments in accordance with administrator directives or other deadlines. Perform research to compile information and produce reports as requested.
Perform secretarial tasks; produce simple and complex documents using various word processing and spreadsheet software; establish and maintain filing systems, take and transcribe meeting minutes; sort and distribute mail.
Support standing committees or ad hoc task forces by scheduling meetings; prepare agendas; record, transcribe and distribute minutes; maintain master files.
Generate, process and/or forward college paperwork as needed, relying on accepted policies and practices. Determine documents requiring administrator review and/or signature.
Monitor budget of reporting areas, apprise administrator of variances/discrepancies and work with other college personnel to resolve problems.
Assist with or assume lead responsibility for annual projects with unit or college-wide impact. Plan, implement and coordinate activities needed to ensure timely completion of projects. Provide administrative support for other special projects.
Plan and implement special events such as receptions or dinners and coordinate efforts with various college departments.
Keep informed of changes in college policies and procedures recommending subsequent changes in office procedures and operations.
Maintain adequate quantities of office supplies and materials.
Perform related duties as assigned.

Benefits

The College offers generous benefits including medical, dental, vision, life insurance, long-term disability, vacation and personal days, along with holiday and sick time.
See Benefits for Full-time Staff.

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