Administrative Assistant II

Warren Equipment Company

14h

About The Position

The Administrative Assistant II is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Requirements

High school diploma or general education degree (GED); or one to three years of related experience and/or training; or an equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Knowledge of MS Office Suite software

Responsibilities

Read and route incoming mail.
Locate and attach appropriate file to correspondence to be answered by employer.
Compose and type routine correspondence.
Answer and screen manager's telephone calls; arrange conference calls.
Coordinate manager’s schedule and make appointments.
Greet scheduled visitors and directs to appropriate area or person.
Arrange and coordinate travel schedules and reservations.
Conduct research; compile and type statistical reports.
Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings.
Make copies of correspondence or other printed materials.
Prepare outgoing mail and correspondence, including e-mail and faxes.
Order and maintain supplies, and arrange for equipment maintenance.