Administrative Assistant II - Hematology & Medical Oncology

Mount Sinai Health System•New York, NY

23h

About The Position

The Administrative Assistant II will be required to manage clinical, administrative and academic activities relating to the physicians within the Division of Hematology/Medical Oncology. Duties will include meeting coordination and calendar management, answering phones, coordinating patient appointments, and other day-to-day operations as required. He/she will also serve as administrative liaison with others related to purchasing, facilities and operations. The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.

Requirements

Associates degree or equivalent combination of experience (Bachelors preferred).
4+ years related administrative or business experience

Nice To Haves

Knowledge of office and administrative practices
Solid experience in using MC Office programs and software including Epic, Cerner, IDX

Responsibilities

Schedule MD office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limiting to Cerner, EPIC and Eagle thoroughly, accurately and timely.
Obtain authorizations and/or referrals for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered.
Obtain patient records, new and establish patients from referring physicians, outside facilities etc.
Assist in the completion and gathering of clinical information for disability and insurance related issues and forms.
Make travel arrangements and accommodations for physicians to include air, train and hotel reservations.
Prepares travel reimbursements and expense reports.
Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
Provide administrative support to one or more physicians as related to day-to day operations.
Maintains the physician’s calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees
Provides administrative support to the PI; assists with preparation of grants application including prepare the Financial Conflict of Interest Forms in Mount Sinai system and update the PI’s biographical sketch.
Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed.
Researches, locates and compiles information for reports.
Assembles and categorizes figures for computation and calculations.
Prepares statistical reports.
Prepares and monitors budgets and grant allocations, and maintains accruals.
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.
Assist in the development and coordination of informational packets for participants.
Transcribes and distributes minutes.
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
Screen and prioritize incoming mail for needed action and follow up.
Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
Performs other related duties as assigned.