Administrative Assistant II

SGS • Fairfield, NJ

3h • $22 - $28

About The Position

POSITION SUMMARY
Provides general office support for office, lab and field operations.

Requirements

• High School/GED Required
• Minimum two (2) years of experience (provide further detail as necessary) Required
• OR equivalent combination of education and experience Required
• Computer skills ( Word, Excel/Oracle)
• Language Skills: English
• Mathematical Skills: Basic or intermediate
• Reasoning Skills/Abilities: Intermediate to Advanced level

Nice To Haves

• Associate Degree in Office Procedures.
• 3 years of experience in office clerical duties (provide further details as necessary).
• Driving skills: preferred for performing other duties.

Responsibilities

• Answers and directs incoming phone calls and provides follow up if needed
• Checks in visitors, making sure they are aware of policies, view the safety video and provide any additional assistance to visitors
• Order and manage general office supplies
• Order Laboratory supplies
• Assist with onboarding new employees including building assignments, badges and orientation in the site organizational chart and staff schedules
• Coordinate registration for workshops and send follow up as needed
• Serves as lead to other admin assistants and provides training and guidance as needed
• Order, distribute, and track equipment for new employees
• Order business cards through Taylor Communications
• Process various agreements via DocuSign
• Create and manage Purchase Order requests
• Reconcile and submit Purchasing Card expense reports
• Oversee coffee machine maintenance (Cleaning and refilling)
• Adhere to internal standards, policies and procedures.
• Perform other duties as assigned by supervisor

Benefits

• Competitive salary.
• Comprehensive health, dental, and vision insurance for full time employees.
• Retirement savings plan.
• Continuous professional development and training opportunities.
• A dynamic, collaborative work environment.
• Access to cutting-edge cryptographic technology and tools.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED