Administrative Assistant II

Freeport McMoRan

97d•$23 - $35•Onsite

About The Position

Under general supervision, provide complex and diversified administrative support for the leadership and staff of a functional unit at assigned site. Coordinate the daily operation of the unit. Prepare agendas, transcribe and distribute minutes of committees, commissions, and meetings. Perform complex, diversified, and specialized administrative work for the site leadership or functional unit staff. Prepare and type memoranda, letters, and reports. Create computer forms, templates, and tables. Compile statistical data. Review and recommend new or enhanced operating procedures. Set up and maintain complex electronic and paper filing systems. Coordinate or prepare a wide variety of complex financial and operational reports. Coordinate collection and presentation of budget data. Interpret established policy and provide information for the resolution of problems. May serve as Notary Public. May attend meetings with or as a representative of their supervisor Perform other duties as requested

Requirements

Three (3) years administrative experience.
Solid computer skills in office word processing, email, spreadsheet, and presentation applications.

Nice To Haves

Organizational Expertise: Demonstrated ability to manage case files, maintain databases, and coordinate administrative workflows efficiently.
Document Management Skills: Experience preparing, proofreading, and formatting legal correspondence, contracts, and filings with high attention to detail.
Legal & Administrative Knowledge: Familiarity with legal procedures, filing systems, and office administration practices.
Technical knowledge: Proficiency with case management software, Microsoft Office Suite, and scheduling tools to streamline operations.

Responsibilities

Provide complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.
Coordinate the daily operation of the unit.
Prepare agendas, transcribe and distribute minutes of committees, commissions, and meetings.
Perform complex, diversified, and specialized administrative work for the site leadership or functional unit staff.
Prepare and type memoranda, letters, and reports.
Create computer forms, templates, and tables.
Compile statistical data.
Review and recommend new or enhanced operating procedures.
Set up and maintain complex electronic and paper filing systems.
Coordinate or prepare a wide variety of complex financial and operational reports.
Coordinate collection and presentation of budget data.
Interpret established policy and provide information for the resolution of problems.
May serve as Notary Public.
May attend meetings with or as a representative of their supervisor
Perform other duties as requested