Administrative Assistant II

Heidelberg Materials • Town of De Witt, NY

12d • Onsite

About The Position

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees. What You’ll Be Doing Coordinating schedules, meetings, and communications to keep daily operations running smoothly Preparing, organizing, and maintaining documents, reports, and records with accuracy Supporting leaders and team members with administrative tasks and project coordination Managing incoming inquiries and providing timely, professional responses Identifying opportunities to improve administrative processes and enhance efficiency What Are We Looking For Strong organizational skills with the ability to manage multiple priorities effectively Clear, professional communication skills across written and verbal channels Proficiency with office software and comfort learning new digital tools Ability to work independently while supporting a collaborative team environment Sound judgment, attention to detail, and a proactive approach to problem‑solving Work Environment This role operates in a professional office setting with regular interaction across departments. The position requires consistent attention to detail, effective communication, and the ability to adapt to changing priorities in a fast‑paced environment. What We Offer Competitive base salary $46,890 to $55,095 ($22.54 - $26.49) 401(k) retirement savings plan with an automatic company contribution as well as matching contributions Highly competitive benefits programs, including: Medical, Dental, and Vision along with Prescription Drug Benefits Health Savings Account (HSA), Health Reimbursement Account (HRA), and Flexible Spending Account (FSA) AD&D, Short- and Long-Term Disability Coverage as well as Basic Life Insurance Paid Bonding Leave, 15 days of Paid Vacation, 56 hours of Paid Sick Leave, and 10 Paid Holidays Equal Opportunity Employer - Minority / Female / Veteran / Disabled Shaping the future, building successes Heidelberg Materials – your springboard into the future of the construction materials industry. As a globally leading company in the construction sector, we manufacture one of the most widely used products, paving the way not only toward more sustainable production but also toward your personal success story. Our bold and innovative approach focuses on massive CO₂ reduction, efficient recycling technologies, and digital solutions – setting new standards for the industry. In our globally connected and locally rooted community, your ideas have the power to shape a better tomorrow for people. With us, you’re not just shaping the industry’s future; you’re shaping your own. Let’s get to work! Heidelberg Materials is one of the world's largest integrated manufacturers of building materials and solutions with leading market positions in cement, aggregates, and ready-mixed concrete. We are represented in more than 50 countries with around 51,000 employees at almost 3,000 locations. At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.

Requirements

• Strong organizational skills with the ability to manage multiple priorities effectively
• Clear, professional communication skills across written and verbal channels
• Proficiency with office software and comfort learning new digital tools
• Ability to work independently while supporting a collaborative team environment
• Sound judgment, attention to detail, and a proactive approach to problem‑solving

Responsibilities

• Coordinating schedules, meetings, and communications to keep daily operations running smoothly
• Preparing, organizing, and maintaining documents, reports, and records with accuracy
• Supporting leaders and team members with administrative tasks and project coordination
• Managing incoming inquiries and providing timely, professional responses
• Identifying opportunities to improve administrative processes and enhance efficiency

Benefits

• Competitive base salary $46,890 to $55,095 ($22.54 - $26.49)
• 401(k) retirement savings plan with an automatic company contribution as well as matching contributions
• Highly competitive benefits programs, including: Medical, Dental, and Vision along with Prescription Drug Benefits
• Health Savings Account (HSA), Health Reimbursement Account (HRA), and Flexible Spending Account (FSA)
• AD&D, Short- and Long-Term Disability Coverage as well as Basic Life Insurance
• Paid Bonding Leave, 15 days of Paid Vacation, 56 hours of Paid Sick Leave, and 10 Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees