Administrative Assistant II

University of Southern California • Los Angeles, CA

1d • $26 - $29

About The Position

The Department of Immunology and Immune Therapeutics at the Keck School of Medicine, University of Southern California, seeks a highly motivated Administrative Assistant II to support Dr. Bensinger in his leadership of the department and his laboratory’s research enterprise. Key Responsibilities Provide high-level administrative support to departmental and laboratory operations. Coordinate departmental events, seminars, retreats, and other activities. Schedule guest speakers, manage travel arrangements, and process reimbursements. Assist in the preparation of faculty appointments, dossiers, and accreditation reviews. Ensure compliance with university policies for volunteers and visiting personnel. Maintain confidentiality and manage access to sensitive personnel and faculty records. Contribute to process improvements and support special projects as assigned. Serve as a liaison within the department, across USC, and with external entities. Qualifications Professional demeanor, with strong organizational and problem-solving skills. Clear and effective written and verbal communication skills Excellent attention to detail, with the ability to work independently while supporting team efforts. Proficiency in Microsoft Office Suite required. Ability to utilize technology to access data, maintain records, and generate reports. Ideal Candidate The ideal candidate is professional, highly organized, and adaptable. They thrive in a fast-paced academic and research environment, demonstrate initiative, and are eager to take on new challenges. They communicate clearly, work independently, and contribute effectively to team efforts while maintaining the highest standards of confidentiality and professionalism. The hourly rate range for this position is $25.75 - $29.33. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [email protected] . Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$137934.htmld

Requirements

• Professional demeanor, with strong organizational and problem-solving skills.
• Clear and effective written and verbal communication skills
• Excellent attention to detail, with the ability to work independently while supporting team efforts.
• Proficiency in Microsoft Office Suite required.
• Ability to utilize technology to access data, maintain records, and generate reports.
• Bachelor's degree
• Combined experience/education as substitute for minimum education
• 3 years
• Secretarial or specialized clerical and administrative experience.

Nice To Haves

• Bachelor's degree
• 4 years

Responsibilities

• Provide high-level administrative support to departmental and laboratory operations.
• Coordinate departmental events, seminars, retreats, and other activities.
• Schedule guest speakers, manage travel arrangements, and process reimbursements.
• Assist in the preparation of faculty appointments, dossiers, and accreditation reviews.
• Ensure compliance with university policies for volunteers and visiting personnel.
• Maintain confidentiality and manage access to sensitive personnel and faculty records.
• Contribute to process improvements and support special projects as assigned.
• Serve as a liaison within the department, across USC, and with external entities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees