Administrative Assistant II

V2X•Huntsville, AL

10h

About The Position

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism. V2X’s National Security Programs (NSP) has an immediate opportunity for a Senior Administrative Specialist with a background in Special Access Program (SAP) administrative operations. The employee will support the V2X Program Manager (PM) and shall have oversight for all employees at their respective site, ensuring that requirements of the Performance Work Statement (PWS) are met. The employee will also provide administrative and tasking support to the customer. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

Requirements

Bachelor’s or Associate Degree with 5 years of experience
OR
High school diploma (or equivalent) with 10+ years in a similar position
Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
Prior experience with Department of Defense Agencies
Prior experience with Special Access Programs
Proficiency with Microsoft Office
Experience in collecting, organizing, and analyzing data and generating data-driven reports.
Active TS/SCI clearance required
Demonstrated experience with MS Office Tools, SharePoint, and Adobe PDF.
Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments.
Excellent organization skills with the ability to manage multiple concurrent deadlines.
Excellent written and verbal communication skills and attention to detail.

Responsibilities

Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures.
Manage and perform Office Operations Tasks
Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate.
Manage SAP VTC & Conference Room Scheduling
Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training.
Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, Answer Phone, Escort Visitors, Interface with senior officials, Travel (local and non-local), Personnel and Office calendars.
Manage Directorate-run Meetings and Other Major SAP Events
Manage the Directorate sponsorship program for personnel in- and out-processing.
Manage office space and seating assignments for Directorate managed suites.
Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities
Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency.
Staff read-aheads and other packages requiring coordination.
Manage forms and publication libraries.
Manage the Agency’s SAP Annual Awards program.
Manage the Directorates unclassified and classified website portal.
Perform additional duties as required