Administrative Assistant II

Universities of Wisconsin • Madison, WI

5d • $22 • Onsite

About The Position

The UW-Madison Physician Assistant Program is seeking an Administrative Assistant II to support prospective and current students, faculty, staff, and guests by providing the administrative and logistical support necessary for successful day-to-day operations. This position will serve as first point of contact in the main program office providing information and triaging inquiries to appropriate entities in-person, via phone, and by email. This role requires excellent administrative, organizational, communication, and customer service skills. Collaborative individuals who can think on their feet are encouraged to apply. Work Schedule is M-F, 8:00am-4:30pm, with some earlier mornings needed occasionally This position requires work to be completed onsite, at a designated campus work location The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH), supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system, school, campus, and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development. The mission of the University of Wisconsin–Madison Physician Assistant (PA) program is to educate health care professionals committed to the delivery of comprehensive, preventative and therapeutic health care in a culturally and ethnically sensitive manner, with an emphasis on primary health care for all populations and regions in need. (https://www.med.wisc.edu/education/physician-assistant-pa-program/)

Requirements

• At least one year of professional administrative support experience
• Proficient use of Microsoft Suite
• Excellent written and oral communication skills

Nice To Haves

• Experience working in higher education
• Experience working with students
• Experience with scheduling, maintaining records, and/or organizing events or meetings
• Experience using Workday

Responsibilities

• Reviews and confirms preceptor CME, appointment review, and board certifications
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Maintain student rotation data, patient logging, and background checks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees