Administrative Assistant II

Clymer Farner Barley•Wildwood, FL

4d•Onsite

About The Position

As an Administrative Assistant II at CFB, you will play a key role in supporting our project managers, directors, and technical teams by ensuring smooth and efficient day-to-day administrative operations. Your ability to prioritize tasks, maintain accuracy, meet deadlines, and handle sensitive information with discretion will be essential to the success of our office and projects.

Requirements

3-5 years of administrative or clerical experience required.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to build positive working relationships and contribute to a collaborative team environment.
Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
Ability to handle sensitive information with confidentiality and exercise independent judgment while managing multiple priorities.

Nice To Haves

Experience in engineering, land development, or surveying services is a plus.
Familiarity with Asana is advantageous.

Responsibilities

Provide administrative and clerical support to project managers and directors.
Answer and direct incoming phone calls and relay messages as needed.
Assist with scheduling meetings and coordinating appointments.
Support project schedules, budgets, timelines, and progress tracking.
Prepare, organize, and maintain project documentation and files.
Open job numbers for assigned projects and maintain accurate project records.
Set up new projects in Asana and assist with managing related tasks and deadlines.
Track project deliverables, prepare invoices, and support billing follow-up on outstanding payments.
Engage in client and contractor correspondence in a professional manner.
Provide quality control (QC) review for submittals.
Manage project file closeout in an organized and timely manner.
Provide additional administrative support as needed to ensure operational efficiency.