ADMINISTRATIVE ASSISTANT II - 37002156

State of Florida

34d • Onsite

About The Position

The Florida Department of Environmental Protection’s Division of State Lands is Florida’s lead agency for environmental management and stewardship. Position responsibilities include providing administrative support to Division of State Lands’ staff such as:

Preparing travel documents for staff and assisting travelers with all travel-related matters, including P-card transactions.
Maintaining par stock for supply room, ordering requested supplies, and maintaining copiers and supplies for copiers.
Serves as backup to answer Division of State Lands main phone lines as needed, answering telephone calls in a professional, courteous and effective manner and accurately transmitting information to the appropriate staff; receiving and distributing mail; shipping packages; making room and conference phone line reservations. Providing file research and records retention support.
Provides assistance with documents in both electronic and paper formats, including prepping and scanning files.
Provides assistance with workspace and equipment needs and assisting staff with property inventory tracking.
Provides assistance with Department of Management Services (DMS) work order submissions by sending work orders to DMS maintenance crew for repairs and issues as needed.
Assists with coordinating and maintaining the Bureau of Appraisal file room contents to include documents in both electronic and paper formats and prepping and scanning files.
Performs other duties and special projects as assigned

Requirements

• Knowledge of: The principles and techniques of effective communication; the methods for organizing and presenting data.
• Skill in: Using a computer with Microsoft Office Applications, including Outlook.
• Ability to: Collect, record and analyze data relating to records or operational procedures; utilize problem-solving techniques; prepare reports; make decisions in a timely manner; understand and apply applicable rules, regulations, policies and procedures; plan, organize and coordinate work assignments; handle telephone calls in an effective and courteous manner; communicate effectively; establish and maintain effective working relationships with others; and demonstrate teamwork.
• Possess a valid driver’s license
• Vendor/Invoice Warrant Processing responsibility, section 215.422 Florida Statutes

Responsibilities

• Preparing travel documents for staff and assisting travelers with all travel-related matters, including P-card transactions.
• Maintaining par stock for supply room, ordering requested supplies, and maintaining copiers and supplies for copiers.
• Serves as backup to answer Division of State Lands main phone lines as needed, answering telephone calls in a professional, courteous and effective manner and accurately transmitting information to the appropriate staff; receiving and distributing mail; shipping packages; making room and conference phone line reservations.
• Providing file research and records retention support.
• Provides assistance with documents in both electronic and paper formats, including prepping and scanning files.
• Provides assistance with workspace and equipment needs and assisting staff with property inventory tracking.
• Provides assistance with Department of Management Services (DMS) work order submissions by sending work orders to DMS maintenance crew for repairs and issues as needed.
• Assists with coordinating and maintaining the Bureau of Appraisal file room contents to include documents in both electronic and paper formats and prepping and scanning files.
• Performs other duties and special projects as assigned

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed