Administrative Assistant II - Geography - 528633

The University of Alabama • Tuscaloosa, AL

21h • $18 - $22

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Requirements

• High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
• Written and verbal communication skills.
• Accounting skills.
• Ability to organize work, processes, and time efficiently and effectively.
• Proficient computer skills (word processing, spreadsheets, database applications, etc.).
• Ability to work effectively in a technical team environment and with people from a variety of backgrounds and experiences.
• Ability to manage all administrative and operational matters in an office environment.

Nice To Haves

• Relevant University experience.
• Advanced knowledge of University administrative software applications (Concur, BuyBama, Banner, TouchNet, MyEverest, etc.).

Responsibilities

• Provides administrative support for the operations of unit.
• Performs moderately complex and well documented administrative tasks.
• Acts as office liaison/receptionist.
• Receives and routes phone calls, emails, and/or guests.
• Maintains files and enters data.
• Drafts and sends communications on supervisor/departmental staff behalf.
• Reconciles P-Card/Concur for other staff/faculty against departmental budget.
• Performs some simple budget monitoring/entry.
• Operates standard office equipment such as personal computers, copiers, fax machines, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED