Administrative Assistant II

Fairfax County • Fairfax, VA

393d • $40,419 - $67,367

About The Position

The Administrative Assistant II position at Fairfax County Government involves providing essential administrative support within the Family Services department. The role includes greeting clients, assisting with forms and applications, data entry, and maintaining effective communication with both internal and external stakeholders. The position requires proficiency in Microsoft Office and involves various tasks related to financial administration, scheduling, and office management.

Requirements

• High school graduation and one year of experience providing administrative support in the assigned functional area(s).
• Knowledge of standard office procedures and specific unit terminology.
• Ability to read and comprehend relevant documents.
• Ability to establish and maintain effective working relationships with both external and internal contacts.
• Basic skills in the use of Microsoft Word and applicable Microsoft software.

Nice To Haves

• Experience working in data systems such as VaCMS, Prodagio, SVES, SPIDeR, and Microsoft Excel, Outlook, and Word.
• Experience with document imaging systems including OpenText and Prodagio.
• Experience providing front-line customer service in a public assistance environment.
• Experience supporting a hiring team with the interview process.

Responsibilities

• Greet and assist clients in completing forms and applications in a lobby setting.
• Screen and scan documents received in person, by mail, and online.
• Complete tasks using Microsoft Office programs with accuracy and completeness.
• Retrieve raw information and enter data into state, local, and privatized databases.
• Establish and maintain effective working relationships and communicate orally and in writing.
• Compile data and submit reports.
• Prepare standard disbursement forms for routing and approval.
• Compile and maintain daily and weekly totals, reports, and financial statements.
• Perform data entry into corporate systems and review completed forms for accuracy.
• Order, inventory, receive, and shelve routine supplies; review invoices and packing slips.
• Schedule routine meetings and notify participants in advance.
• Produce and electronically distribute simple documents such as flyers.
• Maintain a system for tracking the progress of work and orient new employees on procedures.

Benefits

• Competitive salary range of $40,419.39 - $67,366.62 annually.
• Full-time employment with potential for career advancement.
• Opportunity to work in a diverse and inclusive environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 10,001+ employees