Administrative Assistant II, Temporary Classified - Science, Engineering, Math

Pikes Peak State College•Colorado Springs, CO

10d•$19•Onsite

About The Position

This position is responsible for assisting with administrative duties to support the Division of Science, Engineering, and Math. This position will provide the highest quality customer service to students, faculty, and staff. The pay rate is $19.16 per hour. This position is temporary part-time, not to exceed 28 hours per week, 3-month assignment. All work will be performed in-person at the Centennial or Rampart Range Campuses as needed to accommodate Division needs, schedule to be created between Monday through Friday 8am to 5pm. Centennial Campus – 5675 S. Academy Blvd., Colorado Springs, CO 80906 Rampart Range Campus – 2070 Interquest Parkway, Colorado Springs, CO 80921 Minimum Qualifications Completed high school diploma, OR GED. Two years of relevant work experience in an occupation related to the work assigned to this position OR a combination of related education plus relevant experience in an occupation related to the work assigned totaling two years. Demonstrated experience with Microsoft Office Suite and electronic file management. Demonstrated understanding of Pikes Peak State College’s mission and student population. Preferred Qualifications: Additional work experience in an occupation related to the work assigned to this position. Experience with Banner Student Information System or similar system. Experience with ordering and inventory. Demonstrated ability to work with underrepresented student populations with efforts to close the achievement gap. Ability to read, write, and speak more than one language. Applications accepted until position is filled. This position is temporary part-time, not to exceed 28 hours per week, 3-month assignment. Note: Prior submission of application materials will not be considered. Duties & Responsibilities General Duties, Knowledge, Skills, and Abilities

Requirements

Completed high school diploma, OR GED.
Two years of relevant work experience in an occupation related to the work assigned to this position OR a combination of related education plus relevant experience in an occupation related to the work assigned totaling two years.
Demonstrated experience with Microsoft Office Suite and electronic file management.
Demonstrated understanding of Pikes Peak State College’s mission and student population.

Nice To Haves

Additional work experience in an occupation related to the work assigned to this position.
Experience with Banner Student Information System or similar system.
Experience with ordering and inventory.
Demonstrated ability to work with underrepresented student populations with efforts to close the achievement gap.
Ability to read, write, and speak more than one language.

Responsibilities

General clerical duties (phones, record keeping, electronic filing systems, data entry, copying materials, distributing mail and other office materials).
Ability to professionally interact with a diverse population of students, staff, and faculty.
Reliability, punctuality, and ability to use discretion in decision making processes.
Ability to work individually and as a team member to provide excellent customer service.
Assist with onboarding of new personnel.
Assist with ordering and inventory of supplies and equipment for the Science, Engineering, and Math Division.
Use Banner as needed for retrieval of student information, and for submission of instructor and faculty pay requests, in accordance with department and institution policies.
Assist with special events as needed.
Communicate effectively with the Administrative Assistant Team, Assistant to the Executive Dean, Department Chairs, Faculty, Instructors, Lab Manager and Lab Staff, Associate Deans/Directors, and Executive Dean of the SEM Division.
Maintain confidentiality while working effectively with students, staff and personnel.
Computer literacy to the level of at least word processing and document sharing, spreadsheets and databases, data collection and file management systems.
Proven ability to effectively manage multiple priorities and meet deadlines.
Excellent organizational skills and ability to think logically and follow directions.
Creativity and flexibility in designing innovative approaches to solving problems.
Demonstrated excellent verbal, written, and electronic communication skills.
Demonstrated ability to excel independently and as a team member in a collaborative environment.
Strong interpersonal skills and positive energy regarding the PPSC educational environment.