Administrative Assistant II (TRiO)

Rock Valley College • Rockford, IL

89d • $20 - $21

About The Position

The Administrative Assistant II (TRiO) position is a part-time role under the TRiO Programs department, providing essential clerical support and administrative assistance. The role involves working closely with the Executive Director of TRiO Programs to support various functions within the TRiO grant program, including Student Support Services (SSS) and Upward Bound. The assistant will be responsible for a range of tasks including data entry, customer service, and supervision of student workers, while maintaining confidentiality and exercising good judgment in daily office duties.

Requirements

• Associate's degree.
• Experience in a higher education setting and working with diverse student population.

Nice To Haves

• One year of experience working as an office assistant at a postsecondary institution desired.
• Experience working within TRiO Program.
• Bilingual Preferred.

Responsibilities

• Support clerical and administrative tasks associated with federal grant program.
• Arrange and coordinate travel schedule, reservations and complete travel documents for department.
• Work with Colleague and TRiO SSS software programs to input data, track progress and success, and make regular reports.
• Sort and distribute mail, answer telephone, take messages and perform similar tasks.
• Coordinate supervisor's schedule and make appointments.
• Proofread completed documents to check for errors and make corrections.
• Maintain office calendar and appointment booking system.
• Complete requisitions for purchases and verify totals on report forms, requisitions, or bills.
• Process student stipends as directed by grant regulations.
• Ensure program documents are updated.
• Maintain department website.
• File code and arrange filing of completed documents.
• Attend meetings as needed and take notes, minutes/notes as necessary/assigned.
• Order and maintain office and departmental supplies.
• Oversee TRiO Food Pantry.
• Assist with the compilation of annual report to the US Department of Education.

Benefits

• Hourly salary range of $20.00 - $21.49.
• Continuous Part Time (CPT) employment status.
• Grant-funded position through June 30, 2030.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree