Administrative Assistant II, Special Education Programming

Cypress-Fairbanks Independent School District•Cypress, TX

About The Position

Perform office responsibilities for Assistant Director of Special Education Programming, Elementary & Dyslexia Special Education Coordinators. Receive incoming calls, make proper referrals, and take messages. Maintain daily and weekly schedules for Assistant Director of Special Education Programming, Elementary & Dyslexia Special Education Coordinators. Perform routine word processing on computers including correspondence, memorandums, flyers/handouts; design and type forms and specialty flipcharts used for programming; responsible for maintaining disks, data bases and keeping ongoing files. Create and maintain an up-to-date budget for Elementary & Dyslexia Special Education Coordinators, Adapted PE, and Special Olympics. This includes maintaining Excel spreadsheet with purchase orders recorded and monitoring through eFinance that purchase orders have been received and paid. In Spring work with Coordinators to submit new budgets for next school year. Process purchase orders for Elementary & Dyslexia Special Education Coordinators, Adapted PE, and Special Olympics which includes preparing materials requests, obtaining quotes, and getting approvals before inputting into eFinance. Work with HSSETS to log and add Edgenuity courses for students needing Grade Repair Coordinate FMNV orders for all elementary campuses four times year. This includes working with HEB to get items in stock, help with delivery in mailroom, sort and box items and create PUDS to distribute to campuses. Process payroll for Special Olympics. Update Dyslexia PEIMS student information in eSchools. Coordinate APE Referrals. Build courses and assign course credit in Cy Fair Professional Growth System for Coodinators. Liaison for ESS Staff Shirt Orders. Collaborate with vendor to create web store, communicate with ESS staff, and distribute orders for Special Education department twice a year. Organize monthly meetings for HSSETS. Process media requests for programming department. Perform copying for special education coordinators. routine filing and maintain up-to-date files and databases for the programming department Perform other duties assigned by the Director of Special Education. Regular and reliable attendance is an essential job function.

Requirements

High School diploma or GED
Working knowledge of basic office procedures and machines
Strong computer background with emphasis on word processing, charts/tables, spreadsheets, etc. preferable Word, Excel, Access, Power Point, Google Docs and Outlook
Experience or knowledge in basic bookkeeping
Ability to maintain a high level of confidentiality
Must be oriented and able to multi-task

Responsibilities

Perform office responsibilities for Assistant Director of Special Education Programming, Elementary & Dyslexia Special Education Coordinators.
Receive incoming calls, make proper referrals, and take messages.
Maintain daily and weekly schedules for Assistant Director of Special Education Programming, Elementary & Dyslexia Special Education Coordinators.
Perform routine word processing on computers including correspondence, memorandums, flyers/handouts; design and type forms and specialty flipcharts used for programming; responsible for maintaining disks, data bases and keeping ongoing files.
Create and maintain an up-to-date budget for Elementary & Dyslexia Special Education Coordinators, Adapted PE, and Special Olympics.
Maintain Excel spreadsheet with purchase orders recorded and monitoring through eFinance that purchase orders have been received and paid.
In Spring work with Coordinators to submit new budgets for next school year.
Process purchase orders for Elementary & Dyslexia Special Education Coordinators, Adapted PE, and Special Olympics which includes preparing materials requests, obtaining quotes, and getting approvals before inputting into eFinance.
Work with HSSETS to log and add Edgenuity courses for students needing Grade Repair
Coordinate FMNV orders for all elementary campuses four times year.
Work with HEB to get items in stock, help with delivery in mailroom, sort and box items and create PUDS to distribute to campuses.
Process payroll for Special Olympics.
Update Dyslexia PEIMS student information in eSchools.
Coordinate APE Referrals.
Build courses and assign course credit in Cy Fair Professional Growth System for Coodinators.
Liaison for ESS Staff Shirt Orders.
Collaborate with vendor to create web store, communicate with ESS staff, and distribute orders for Special Education department twice a year.
Organize monthly meetings for HSSETS.
Process media requests for programming department.
Perform copying for special education coordinators.
Routine filing and maintain up-to-date files and databases for the programming department
Perform other duties assigned by the Director of Special Education.
Regular and reliable attendance is an essential job function.