ADMINISTRATIVE ASSISTANT II- SES - 79001121

State of Florida • FL

108d • $34,760 - $39,500

About The Position

The Administrative Assistant II-SES is a professional position responsible for assisting the managers in the daily operation of the Human Resources Office. The incumbent is responsible for assisting in all general areas of human resource management and specifically in personnel record management, recruitment and selection, learning and development, and employee relations activities. Duties include but are not limited to greeting and assisting visitors, answering the main Human Resources telephone line and routing requests for assistance, processing correspondence to and from management, staff, and the public, assisting with the management and procurement of office supplies and copy services, responding to public record requests, completing employee verifications and file reviews, maintaining personnel records, receiving and processing personnel action requests, assisting the Human Resource Management team, assisting the Bureau Chief with tasks daily, obtaining information from the People First system, and coordinating employee requests timely and in accordance with agency policy.

Requirements

• Four (4) years of administrative experience in a professional office setting.
• Two (2) years of experience working in a very sensitive and confidential environment.
• Three (3) years of working knowledge of Microsoft Office Suite.

Nice To Haves

• Interest in public service and human resources.
• Working knowledge of an electronic document records system.
• Familiarity with state purchasing rules.
• Experience managing a main phone line.
• Experience working in a Human Resources Office.

Responsibilities

• Greeting and assisting visitors.
• Answering the main Human Resources telephone line and routing requests for assistance.
• Processing correspondence to and from management, staff, and the public.
• Assisting with the management and procurement of office supplies and copy services.
• Responding to public record requests.
• Completing employee verifications and file reviews; maintaining personnel records.
• Receiving and processing personnel action requests.
• Assisting the Human Resource Management team.
• Assisting the Bureau Chief with tasks daily.
• Obtaining information from the People First system.
• Coordinating employee requests timely and in accordance with agency policy.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees