Administrative Assistant II - REM (8912 - Oahu)

Eah Housing • Honolulu, HI

116d • $26 - $41

About The Position

Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today.

Requirements

• High school diploma or GED required; undergraduate degree preferred.
• 3-5 years of specialized administrative support experience of an increasingly responsible nature.
• 3-5 years of supporting middle to senior management employees or an entire department.

Responsibilities

• Provides routine and non-routine analytical and specialized administrative support to assist the Department Head and/or Department with complex details and advanced administrative duties.
• Investigates assigned problems, determining method of research and analysis techniques and prepares reports/recommendations for action by Department Head.
• Meets daily in person or by phone with supervisor to coordinate calendars, critical issues, and ongoing tasks.
• Sets up and maintains tickler follow-up system in MS Outlook.
• Responsible for phone reception and general administrative issues for supervisor.
• Schedules appointments, meetings and conference calls, including calendaring, room reservation and preparation, refreshments, and cleanup necessary for meetings for supervisor and/or department.
• Types/transcribes correspondence, minutes, memos, legal and other documents, from handwritten or typed materials, notes, or verbal instructions.
• Prepares reports, spreadsheets, charts/graphs, and presentations as requested.
• Maintains supervisors electronic and paper files.
• Assists with preparation and review of monthly credit card reconciliation/statements and expense reports.
• Plans, budgets, locates and books facilities, food, entertainment and equipment for department special events.
• Tracks and ensures that at least 90% of portfolio team members have completed required company training classes.
• Assists with property takeovers to ensure distribution of emergency call numbers/magnets to residents and distribution of company-issued equipment such as mobile phones to REM employees.

Benefits

• Comprehensive benefits package including medical, dental, vision, disability and life insurance.
• 403(b) retirement plan with a 5% match.
• Generous vacation accrual.
• 10 paid sick days per year.
• 13 paid holidays.
• Flexible work schedule.
• Employee Wellness Program.
• EAP - Mental Health, Financial and Legal Services.
• $1,500 Employee Referral Program.
• EAH University, an in-house training program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: High school or GED