Administrative Assistant II (Part-time)

Mount Saint Mary's University

80d • $16 - $17

About The Position

The Administrative Assistant reports directly to the Dean of the School of Education. Specifically, the Administrative Assistant provides specialized support to candidates in initial certification and advanced programs. He/she also provides administrative support to the faculty in the School of Education.

Requirements

• Have a high School diploma and prior experience as a secretary or administrative assistant.
• Demonstrate effective problem solving skills, flexibility, and the ability to work toward and meet deadlines despite multiple interruptions.
• Work independently and for multiple people.
• Know about all School offerings.
• Be knowledgeable in technology-based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0.
• Project a professional demeanor and appearance, as he/she is often the first point of contact for others to the School of Education.
• Have strong customer service skills to communicate with prospective students and troubled candidates, parents, and faculty.
• Have well-developed organizational and problem-solving skills.

Responsibilities

• Serves as the administrative assistant for elementary and secondary students in the traditional undergraduate program.
• Supports Chair of Education to ensure timely and effective advising of traditional undergraduates.
• Post syllabi on Shared Network in required format.
• Manages course grading, incompletes, and grade changes.
• Maintains, updates and audits applicant/student database information.
• Prepares admittance, provisional and rejection letters.
• Verifies traditional undergraduate GPAs every semester.
• Verifies program completion for MAP statement of traditional undergraduates.
• Maintains the employment database.
• Processes all PDS vouchers.
• Processes all mentor certificates.
• Collaborates with the Chair of Education to complete the School of Education schedule and all revisions.
• Regularly verifies that the live schedule in Jenzabar is accurate for School of Education courses.
• Provides technical assistance in the administration and management of projects for School of Education.
• Manages alumni giving in Slate.
• Attends Leadership Team Meetings.
• Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists.
• Assists with office records.
• Supports directors of advanced programs in IDT, Reading and Applied Behavior in scheduling and revisions.
• Manages updates and audits applicant database.
• Verifies candidate GPAs every semester.

Benefits

• Minimum Pay Rate: $16.50-$17.34/hour.
• Part Time - 20hrs per week (compensation depending on experience, education, and qualifications).
• This is a part-time position with holiday and sick leave benefits.
• The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED