Administrative Assistant II (Part Time)

Penn Medicine • Lancaster, PA

130d

About The Position

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Location: Medical Staff Office Lancaster General Hospital, Duke Street Hours: 20 hours per week, varying shifts between 8:00am-4:30pm Monday-Friday, daily hours needing.

Requirements

• High School Diploma or equivalent GED.
• Three (3) years' experience providing direct administrative support.
• Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products.
• Excellent communication and interpersonal skills.
• Thorough knowledge of English grammar, spelling and punctuation.

Nice To Haves

• Associate or Bachelor's Degree in a complimentary field.
• More than Three (3) years' experience providing direct administrative support and the ability to perform functions independently.

Responsibilities

• Provides administrative and office support to a department, director s and or physician s.
• Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements.
• Composes correspondence, memos, presentations, and reports.
• Coordinates all aspects of meetings including logistics, technology, presenters and agenda.
• Answers and screens internal and external calls and visits to determine the urgency of the situation.
• Provides research and administrative support to special projects, preparing data and follow-up on projects.
• Manages department equipment, supplies, office space and department specific systems.
• Sets-up, organizes, maintains and updates files and ensured strict confidentiality.
• Coordinates and tracks workflows and projects through the department and or organization.
• Collects, documents, processes payments, and tracks contracts, grants, and special funds.
• Sorts and distributes mail and other communication to appropriate recipients.
• Provides back-up to other support staff as needed.
• Assists with onboarding new employees and consultants to department.
• Participates and or lead committees as directed including special event planning, execution and clean-up.
• Performs other duties as assigned.

Benefits

• Comprehensive compensation and benefits program.
• Prepaid tuition assistance programs.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED