Administrative Assistant II - Mail Room - Hughes Unit (008097 008098)

Texas Department of Criminal Justice • TX

80d

About The Position

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience preferred.
• Knowledge of office practices and procedures.
• Knowledge of mail room operations and agency rules, regulations, policies, and procedures regarding inmate mail preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.

Responsibilities

• Prepares, edits, and distributes correspondence, reports, forms, and other documents; and coordinates work with other departments, units, and staff.
• Reviews inmate correspondence and processes denials content received in violation of the correspondence rules; and responds to inmate inquiries regarding rules, regulations, policies, and procedures.
• Performs data entry, retrieval, and data searches; assists in preparing reports; and maintains files and records for the unit mail room operations.
• Maintains log of inmate special, legal, and media mail; and processes electronic communications, certified mail, and packages received.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Education Level: High school or GED