SUNY Polytechnic Institute-posted 11 months ago
Full-time • Entry Level
Utica, NY
5,001-10,000 employees
Educational Services

The Administrative Assistant II reports to and provides high-level support to the Vice President for Human Resources. The Administrative Assistant II also provides support for the Director of Human Resources. The Administrative Assistant II will be responsible for a wide range of administrative tasks related to correspondence, filing, and calendar management. This successful candidate will also be responsible for work coordination, customer service, fielding of questions, information gathering, and compilation of reports. Assist other members of the team with projects and daily support on an as needed basis. Position requires a high degree of independent judgement, autonomy, confidentiality and flexibility. Other reasonable duties as assigned.

  • Provide high-level support to the Vice President for Human Resources.
  • Support the Director of Human Resources.
  • Manage correspondence, filing, and calendar management.
  • Coordinate work and provide customer service.
  • Field questions and gather information.
  • Compile reports.
  • Assist team members with projects and daily support as needed.
  • Exercise independent judgement and maintain confidentiality.
  • High school diploma or high school equivalency diploma.
  • Three years of experience in administrative support, including use of office software.
  • Provision of customer service, business writing, and management of an office.
  • Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in relevant fields substitutes for two years of experience.
  • Ability to work with a culturally diverse population.
  • Ability to determine and manage multiple priorities.
  • Strong interpersonal and written communication skills.
  • Strong problem-solving skills and outstanding customer service skills.
  • Working knowledge of the MS Office suite (Word, Excel, Outlook, PowerPoint).
  • Ability to establish effective working relationships with various constituents.
  • Demonstrated knowledge of administrative and clerical practices and procedures.
  • Ability to analyze and summarize information in both narrative and numerical form.
  • Healthcare
  • Dental
  • Vision
  • Pension plans
  • Competitive pay
  • Generous paid time off
  • Tuition assistance
  • Life insurance
  • Long-term disability insurance
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