Administrative Assistant II - Government Affairs

Texas Department of Transportation-posted 3 months ago
Austin, TX
5,001-10,000 employees
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Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives.

  • Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
  • Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
  • Receives, sorts, opens, evaluates content, and distributes mail.
  • Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
  • Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
  • Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
  • Publishes, maintains and coordinates the division’s/district’s Intranet main page and subsites content, to include but not limited to procedures, announcements, and electronic forms; coordinates changes to the division’s/district’s content on the department’s public-facing Internet site.
  • Performs asset management to include surplus property and conducting inventory reviews and reconciliation: and serving as a primary contact for first-level technical support to include submitting tickets for malfunctioning hardware.
  • Performs other job responsibilities as assigned.
  • Education: High School Grad or Equivalent in general high school studies.
  • Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis.
  • Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
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