Administrative Assistant II, Edward Hospital Foundation

Nevada System of Higher Education

83d • $22 - $33

About The Position

The Administrative Assistant II will provide sophisticated administrative and project support to advance the goals of the Edward Hospital Foundation through operational efficiency and fundraising growth. Reporting to the Executive Director of the Edward Hospital Foundation, this role is essential in ensuring the smooth operation of various events and administrative tasks.

Requirements

• Associates Degree required; Bachelor’s Degree preferred.
• 5 years of previous experience in an administrative support role.
• Thorough experience with Microsoft Office software including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Advanced time management and organizational skills.
• Proactive and adaptable mindset.
• Strong judgement and problem-solving skills.
• Ability to work with confidential information.
• Team player with professionalism and courtesy.

Nice To Haves

• Previous administrative experience in a non-profit/charitable organization.
• Salesforce experience or other experience with CRMs.
• Workday experience.

Responsibilities

• Schedule and provide planning and execution support for events, educational receptions, and virtual meetings.
• Assist in the preparation and distribution of meeting materials, including drafting agendas and meeting minutes.
• Act as liaison with volunteer leadership and represent the Foundation to various stakeholders.
• Provide administrative support to the Executive Director, coordinating schedules and meeting logistics.
• Handle verbal and written communication professionally and courteously.
• Compose reports, memos, letters, spreadsheets, presentations, and correspondence.
• Establish and maintain highly confidential files and records.
• Manage expenses, invoices, and transactions for the Foundation team.
• Conduct monthly reconciliation of expenses.
• Process all mail and prepare documentation for gift entry processing.
• Perform donor/prospect-related data entry and hygiene.
• Serve as primary point of contact for Foundation phone line and general email accounts.
• Assist with special projects and other duties as needed.

Benefits

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program
• Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree