Administrative Assistant II – Acquisition

BAE Systems•Westminster, CO

1d•$41,844 - $66,952•Onsite

About The Position

Our dynamic Supply Chain Management organization is seeking a highly organized, hardworking and self-motivated Acquisition Administrator to keep the Supply Chain Organization running smoothly. The ideal candidate will support multiple managers and supply management personnel with minimal direct supervision and will perform and maintain routine tasks in support of the organization. Therefore, the candidate will have superb time management and organizational skills. The candidate will be comfortable with general office operations, including electronic correspondence to both internal and external customers, filing, data entry, data verification, form generation and management, and invoicing administration assistance. Our Acquisition Administrator should have good people and communication skills in order to best work with any required customers. We also hope that our Acquisition Administrator will help us identify ways we can be more effective and efficient by contributing fresh ideas for improvement. The Operations Strategic Capabilities Unit plays a fundamental role in enabling efficient business and program execution – from strategic capital investments, industrial operations and an efficient supply chain, to state-of-the-art manufacturing and test operations and top-notch facilities management. The Integrated Supply Chain team has a direct impact on program success, acting as a critical chain that links the end-to-end material flow together. Our organization helps propel us forward and achieve true mission partnership.

Requirements

High School diploma or equivalent plus 1 or more years of related experience.
Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Good organization, scheduling and time management skills.
Working knowledge of Microsoft Office with a typing speed of at least 60 wpm.
Excellent communication and customer service skills.
Willingness to learn various computer systems to support all levels of administrative duties required.
A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.

Nice To Haves

Previous experience with administrative duties in an office setting preferred.

Responsibilities

Responsible for coordinating supplier representation forms with the external supply base. This includes submittal of the form to suppliers, requesting and managing completion of the form and submitting the form electronically for internal processing. This is an on-going task with varied demand.
Responsible for managing purchase order commitment reconciliation within the required purchase order systems. This will require investigating and resolving problems. This is an on-going task with varied level of demand.
Data entry of purchase order supplier commitment due dates into the required purchase order system. This is a weekly task and dependent on open PO backlog, the volume for this task may vary from week to week.
Create and verify Non-Disclosure Agreements with suppliers as required. These agreements will also require electronic filing. This is an on-going task with varied demand.
Manage incoming insurance certifications from suppliers and electronically manage and file as required. This is an on-going task with varied demand.
Process electronic shippers to support the shipment of hardware to suppliers as required. This is an on-going task with varied demand.
Assist with invoicing issues and discrepancies. This includes research of the discrepancies and management of required corrections in the invoicing software systems. This is an on-going task with varied demand.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.

Benefits

At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
Other incentives may be available based on position level and/or job specifics.

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