Administrative Assistant I

Herbert, Rowland & Grubic • Morgantown, WV

315d • Remote

About The Position

HRG is an employee-owned, nationally recognized consulting engineering, planning, and infrastructure solutions firm. We are actively seeking an enthusiastic and detail-oriented Administrative Assistant in our Morgantown, WV office. This position will have some work from home flexibility once the candidate has been fully trained. As an Administrative Assistant with HRG, you will be responsible for a variety of administrative support functions for engineering projects and business community involvement and engagement including but not limited to: Distributing incoming mail, interoffice mail and overnight packages, preparing outgoing mail, certified mail and overnight packages, providing administrative support to and cooperating with administrative professionals in other regional PA offices, copying various documents and performing record keeping functions in accordance with HRG's standard procedures, maintaining office and kitchen supplies; restocking and re-ordering (as necessary) to ensure adequate inventory, coordinating with external vendors to execute promotional events and campaigns, preparing and processing bid and construction documents with guidance from engineering staff, preparing and processing Task Orders for new projects, assisting with preparation of letters, reports, marketing packages, letters of qualifications, proposals, PowerPoint presentations, project manual preparation and assembly, electronic and hard document filing, tracking and documenting staff licensures, organizational dues, assisting with setting up new clients and projects; experience with Deltek Vision or VantagePoint is preferred, assisting with recording and distributing meeting minutes, driving company vehicle to deliver plans, documents and supplies within the area served by the Morgantown, WV office, assisting with vehicle fleet maintenance, assisting with organizing office and team building events, and supporting Assistant Vice President in various business activities including coordinating marketing initiatives, scheduling involvement and participation in Chamber of Commerce and other industry organization events, and tracking and monitoring company sponsorships of industry and community events.

Requirements

• High School diploma or GED
• 0 to 2+ years of administrative experience supporting multiple managers and/or projects
• Outstanding organizational, multi-tasking and communication skills
• Ability to prioritize and meet deadlines
• Ability to work independently with minimal direction
• Must be detail-orientated and possess excellent proofreading skills
• Proficient in Microsoft Office Suite including Outlook, Word and Excel
• Legal right to work in the U.S.

Nice To Haves

• Experience with Deltek Vision or VantagePoint is preferred

Responsibilities

• Distributing incoming mail, interoffice mail and overnight packages
• Preparing outgoing mail, certified mail and overnight packages
• Providing administrative support to and cooperating with administrative professionals in other regional PA offices
• Copying various documents and performing record keeping functions in accordance with HRG's standard procedures
• Maintaining office and kitchen supplies; restocking and re-ordering (as necessary) to ensure adequate inventory
• Coordinating with external vendors to execute promotional events and campaigns
• Preparing and processing bid and construction documents with guidance from engineering staff
• Preparing and processing Task Orders for new projects
• Assisting with preparation of letters, reports, marketing packages, letters of qualifications, proposals, PowerPoint presentations, project manual preparation and assembly
• Electronic and hard document filing
• Tracking and documenting staff licensures, organizational dues
• Assisting with setting up new clients and projects
• Assisting with recording and distributing meeting minutes
• Driving company vehicle to deliver plans, documents and supplies within the area served by the Morgantown, WV office
• Assisting with vehicle fleet maintenance
• Assisting with organizing office and team building events
• Supporting Assistant Vice President in various business activities

Benefits

• Generous total rewards package including bonuses and other cash rewards
• 401(k) with company match
• Employee Stock Ownership Plan
• Medical, dental, vision, short- and long-term disability
• Life insurance for you and your dependents
• General paid time off
• Paid parental leave
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED