Administrative Assistant I

Hartzell Propeller•Piqua, OH

6h•Onsite

About The Position

Hartzell Propeller LLC (HPI) was founded in 1917 and is headquartered in Piqua, Ohio. HPI is a world class engineering and manufacturing company offering the broadest range of propeller systems in the aviation industry. The company designs, develops, tests, manufactures, and supports constant-speed aluminum and composite propeller systems for all categories of aircraft, ranging from general aviation to military applications. The Administrative Assistant is responsible for greeting and signing-in visitors, answering incoming calls and directing them to the appropriate departments, mailroom administration and maintaining the coffee room. This role also provides broad administrative support to the organization, including preparing reports, correspondence, internal communications, and OptiSigns postings, scheduling meetings, and assisting with general office coordination. This role also provides support to Human Resources with company mailers, event planning, uniform ordering, vending service liaison, onboarding support, employee communications, file maintenance, and various other administrative duties. This position performs work under general supervision and handles moderately complex issues and problems.

Requirements

Minimum of a high school diploma
Proficient Computer Skills - Microsoft Office including Outlook, Word and Excel
Ability to work in an office setting
Demonstrated ability to be Discreet and Handle Confidential Information
Excellent Communication Skills – Both verbal and written
Ability to Prepare Reports and Internal Communications – Creates and formats routine reports, correspondence, employee communications, and OptiSigns postings with accuracy and professionalism
Solid Working Knowledge of Administrative Support Duties – Performs a broad range of administrative and staff support responsibilities across the organization
Adaptability - Maintaining effectiveness when work priorities shift or urgent needs arise; adjusting effectively to changing tasks, interruptions, and requests from leaders while continuing to manage assigned responsibilities
Applied Learning – Assimilates and applies new job related information in a timely manner
Customer Focus – Makes customers and their needs a primary focus of one’s actions; develops and sustains productive customer relationships
Initiates Action – Takes prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
Manages Work - Effectively managing one’s time and resources to ensure that work is completed efficiently
Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
Pre-employment and random Federal Drug & Alcohol Testing (tests for marijuana, cocaine, opioids, amphetamines and phencyclidine in addition to alcohol)

Nice To Haves

2 to 4 years of administrative, receptionist, office support, or related experience

Responsibilities

Greeting and signing-in visitors
Answering incoming calls and directing them to the appropriate departments
Mailroom administration
Maintaining the coffee room
Preparing reports, correspondence, internal communications, and OptiSigns postings
Scheduling meetings
Assisting with general office coordination
Providing support to Human Resources with company mailers
Event planning support
Uniform ordering support
Vending service liaison
Onboarding support
Employee communications support
File maintenance
Performing various other administrative duties