Administrative Assistant I (Part-Time) Business Services- Abilene, TX

Texas Department of Transportation•Abilene, TX

24d

About The Position

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Requirements

High School Grad or Equivalent in general education.
No experience required. (Experience can be satisfied by full time or prorated part time equivalent).
Valid driver’s license.
This position requires driving a state vehicle.
Automated record-keeping methods
Applicable computer systems and applications
Inventory/stock control procedures
Maintaining effective working relationships with others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Communicating technical information effectively
Using computers, applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Follow verbal and written instructions
Protects sensitive and confidential information

Responsibilities

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Enters and retrieves data on a computer.
Research and compiles information for reports or inquiries.
Runs queries and reports in a variety of applications/systems.
Processes receipts and invoices for payment.
Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
Performs other job responsibilities as assigned.