Administrative Assistant I

City of DeLand•DeLand, FL

2d•Onsite

About The Position

Performs a variety of clerical tasks and will perform typing tasks. This individual is responsible for varied clerical work. It calls for the exercise of judgment in the application of prescribed procedures and methods to routine matters. Depending upon the nature of the assignment, the work may be done under close or general supervision and checked by another step in a clerical process or by an immediate supervisor.

Requirements

High school graduation required, with business school training highly desirable, or any equivalent combination of education, experience and training.
Some experience in clerical work which involves typing.
Ability to read and interpret documents such as legal documents, personnel forms, and data sheets.
Applicant must also be able to communicate effectively with job applicants, current employees and the general public.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram forms.
Applicant must also be able to deal with problems involving several variables in standardized situations when immediate guidance from the supervisor may not be available.
Good knowledge of office terminology, procedures and equipment and of business arithmetic and English.
Some knowledge of elementary bookkeeping.
Ability to understand and follow complex oral and written directions.
Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
Ability to make relatively complex mathematical computations rapidly and accurately.
Clerical aptitude.
Ability to type from clear copy or draft at an average rate of speed.
Good judgment.
Tact and courtesy.
Ability to operate a computer with good knowledge of the Microsoft Office Suite.
Knowledge of personal computer operations.

Responsibilities

Prepares purchase orders and accounts payable slips.
Processes invoices and applications.
Searches records.
Handles time and attendance report for employment department.
Writes up maintenance requests.
Employee cross-indexes and files documents and correspondence alphabetically, numerically or by other classification.
Maintains logs and other records.
Assembles data from office records for incorporation into various reports.
Maintains simple and complex records.
May act as receptionist if necessary.
Prepare purchase orders, specifications, forms, delinquent notices, reports, etc
Delivers and picks up material.
Ability to type correspondence from rough drafts, requisitions, statistical tabulations and data, form letters, memoranda, voucher, reports and other materials.
Takes messages and transfers calls.
Accesses, inputs and retrieves information from a computer.