Administrative Assistant I

MSU Jobs•Starkville, MS

7d•Onsite

About The Position

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering. Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage. The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers (www.research.msstate.edu/ci/).

Requirements

High school diploma
4-6 years Directly related to the duties and responsibilities specified.
Excellent written and verbal communication skills.
Working knowledge of word processing, spreadsheet, and database software packages.

Nice To Haves

Bachelor’s degree in accounting or business.
Experience in fund accounting.

Responsibilities

With the Business Manager, assists with coordinating the administrative function of a complex office.
Assists the Business Manager in recommendations of procedures and processes to improve continuity and simplify reporting.
Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
Gathers data for budget preparation and inventory reports, and assists in the preparation of the annual budget.
Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
Assists business manager with data and financial reports. Supports budget manager via the keeping of detailed financial records.
Process monetary payments via phone (credit card) or mail (check).
Oversee regular day-to-day usage of PROCARD. Procure all supplies as needed.
Assist in performing regular operational tasks such as procurement, payroll, and reconciliations.
All other duties as assigned.